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TO LEARN MORE ABOUT DISTANCE MEETINGS JOIN EWORKSTYLE INSTITUTE

5 STEPS TO DISTANCE MEETING PREPARATION

Using today's EWORKSTYLE, getting people in the room is the last part of putting on a meeting.  Preparing, organizing and distributing he preliminary briefs, meeting agenda, presentation overheads and reports should be the first concern  for a successful meeting.  If information is given in advance then everyone will be briefed & ready for discussion. 

1.  Distance conferencing can be simply talk or a combination of audio, video, presentation slides & website content.  Whatever the purpose of your meeting, prepare a full coverage briefing report (it can be one or many pages) that is e-mailed, posted on a website, snail mailed or otherwise delivered to each person a few days before the meeting. 

2.  Meanwhile, segment the primary points of the report into an overhead presentation that everyone can review on the day of the meeting with their notes from the report you sent earlier. 

3.  Prepare an agenda with specific times for an opening, high point and conclusion so that something is accomplished at the meeting (and when the time comes, stick to the time allotted).

4.  Prepare a meeting summary (it may be a paragraph on the agenda) that covers the purpose and goal of the meeting.    

5.  Just before the meeting takes place, assign a note taker to gather minutes, responses, adjustments and ideas that can be reviewed and accepted at future meetings and kept in your meeting archive.

SAVE TIME & MONEY WITH FREE BUSINESS WEB MEETING TOOLS

Adobe Acrobat Reader:  a print media software that reads print materials, white papers, magazines and other compact files created with the extension .pdf
Free Conference Calling:  This web-based conference call tool is offered entirely free of charge - no gimmicks, no gotchas and no tricks.  They do not put charges on your phone bill, nor do they ask for a credit card number or any other form of payment.  The way these services work is the normal credit your phone company would get for this call time goes to them for encouraging your use of phone service s- you'll see it on your regular bill and you should notice no changes in cost.
MS PowerPoint Reader:  Can be downloaded from Microsoft along with an assortment of other small programs on this page.  You won't be able to produce a presentation with this reader but you can view MS PowerPoint presentations.
OPEN OFFICE  includes a word processing, spreadsheet, presentation, drawing, database  and web publishing programs.  It is free. 
RealOneplayer:  a multi-media player used to play back both audio and video files.

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