5 STEPS TO DISTANCE
MEETING PREPARATION |
Using today's EWORKSTYLE,
getting people in
the room is the last part of putting on a meeting.
Preparing, organizing and distributing he preliminary
briefs, meeting agenda, presentation overheads and reports
should be the first concern for a successful meeting.
If information is given in advance then everyone will be
briefed & ready for discussion.
1. Distance
conferencing can be simply talk or a combination of audio,
video, presentation slides & website content. Whatever the purpose of your meeting, prepare a full
coverage briefing report (it can be one or many pages) that
is e-mailed, posted on a website, snail mailed or otherwise
delivered to each person a few
days before the meeting.
2. Meanwhile, segment the primary points of the
report into an overhead presentation that everyone can
review on the day of the meeting with their notes from the report you sent earlier.
3. Prepare an agenda with specific times for an
opening, high point and conclusion so that something is
accomplished at the meeting (and when the time comes, stick
to the time allotted).
4. Prepare a meeting summary (it may be a paragraph on
the agenda) that covers the purpose and goal of the meeting.
5. Just before the
meeting takes place, assign a note taker to gather minutes,
responses, adjustments and ideas that can be reviewed and
accepted at future meetings and kept in your meeting
archive. |
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SAVE TIME & MONEY
WITH FREE WEB
MEETING
TOOLS |
| Adobe Acrobat Reader:
a print media software that reads print materials, white
papers, magazines and other compact files created with the
extension .pdf |
| Free Conference Calling:
This web-based conference call tool is offered entirely free
of charge - no gimmicks, no gotchas and no tricks. They do
not put charges on your phone bill, nor do they ask for a
credit card number or any other form of payment. The way
these services work is the normal credit your phone company
would get for this call time goes to them for encouraging
your use of phone service s- you'll see it on your regular
bill and you should notice no changes in cost. |
| MS PowerPoint Reader:
Can be downloaded from Microsoft along with an assortment of
other small programs on this page. You won't be able to
produce a presentation with this reader but you can view MS
PowerPoint presentations. |
| OPEN OFFICE
includes a word processing, spreadsheet design, meeting presentations,
drawing, database and reading Adobe formatted documents and It is
free. |
RealOneplayer:
a multi-media player used to play back both audio and video
files.
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